Evaluating Shipping and Handling Costs for New Equipment Purchases

When purchasing large and heavy equipment, shipping and handling (S&H) fees can significantly impact the overall cost. It is essential to understand the common practices and factors that contribute to these fees to make informed decisions.

Overview of Equipment and S&H Costs

In a recent discussion, several individuals shared their experiences with S&H costs for equipment purchases. The equipment list included:

• Press 6/6 heavy duty machine manual
• Conveyor dryer
• Flash
• Dry cab
• Exposure unit
• Miscellaneous items

The quoted S&H price was $1700, approximately 10% of the equipment cost. This prompted a discussion about whether this is a common practice.

Factors Influencing S&H Costs

1. Size and Weight: Large and heavy items typically incur higher shipping costs. For example, a 6/6 Vastex press has a shipping weight of 650 pounds, requiring truck shipment rather than standard courier services like UPS.
2. Distance: The distance between the supplier and the buyer affects the shipping cost. Shipping across longer distances can be more expensive.
3. Crating Charges: Heavy and bulky items often require crating for safe transport. The cost of crating, which includes the materials and labor to build the crate, can add significantly to the S&H fees.

Comparisons and Insights

Participants in the discussion shared various insights and comparisons:

• Shipping a heavy heat press with a stand cost approximately $400, including crating and shipping by DHL.
• Shipping costs for large items vary significantly, depending on the shipping method and distance. For instance, shipping a V-2000 press, which requires a 4x4x4 cube, might differ from a V-1000 press that can be shipped via UPS in multiple boxes.
• Some buyers have successfully negotiated lower shipping rates or received discounts from their dealers, suggesting that there may be room for negotiation.

Alternatives and Negotiation Tips

1. Research Different Suppliers: Some suppliers, such as Ryonet, may offer S&H-inclusive pricing, which can simplify the purchasing process. However, it's essential to compare the total costs, as S&H might be built into the higher equipment prices.
2. Negotiate S&H Fees: When spending a significant amount on equipment, buyers should negotiate the S&H fees. For instance, one participant highlighted that shipping four engines from Washington to Indiana cost $675, indicating that there is potential for lower rates, especially if the items can be packed efficiently.
3. Consider Total Cost of Ownership: Evaluate the total cost, including equipment, S&H, and any additional fees like crating. Some suppliers may offer seemingly lower equipment prices but higher S&H fees, while others include S&H in their pricing.

Conclusion

Understanding the factors that influence shipping and handling costs can help buyers make informed decisions and potentially save money. By researching different suppliers, negotiating fees, and considering the total cost of ownership, buyers can optimize their equipment purchase experience.

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